Cloud2Me offer Hosted Exchange services

Despite the arrival of social media and other newer forms of communication, Email remains the dominant business communications tool because of its very ubiquity and its use continues to grow

In 2015, the number of business emails sent and received per day reached 112 billion, according to analyst firm The Radicati Group, which predicts that figure will grow by 3 percent annually over the next five years.

Email has become indispensible for business communications with each business user sending or receiving an average of 122 emails a day, of which around 12 are spam messages.

In many respects email has become a “mission-critical” application and so many businesses have to dedicate a significant part of their IT budget just to keep their email working smoothly.

There are sizable hardware and software costs required to run email on internal systems. These upfront costs and easily exceed £5,000 for even a small business and as s the quantity of emails and number of email accounts grows, so does the number of servers that have to be dedicated to email.

Email server proliferation can become a major headache for IT departments and managing an email system for a 100 person company can take up 85% of an IT professional’s time.  Issues such as security, archiving, spam and virus protection, and compliance add to the headaches.

Fortunately, there is a solution for businesses that need a professional business-grade email system but are tired of the hassles of trying to do it in-house.

Hosted Exchange is, as its name tells us, a cloud-based version of Microsoft’s highly popular Exchange email server software.

Hosted Exchange is an ideal choice for companies that want to outsource their email to a third-party email service provider but do not want to have to give up their existing Microsoft applications. It is also a good choice for growing businesses that need a wider range of collaboration and messaging tools than other email solutions can provide.

As many businesses have discovered, Exchange is about much more than email.  It comes with comprehensive calendaring, contacts and task organization functions to improve collaboration, and Exchange’s Outlook Web Access and smartphone sync features allow users to access email from any device so making them more organized and productive when away from their office PC.

Hosted Exchange offers all the functionality that businesses have come to expect from Exchange but because it is hosted in the cloud, you are freed of the hassles and costs traditionally associated with maintaining your own email servers and infrastructure.

This is one of the most important and valuable advantages as it allows businesses to free up capital and IT and human resources so that they can be deployed on other projects.

Let’s look first at the financial case for Hosted Exchange and how it produces both capex and opex savings. As with all cloud-based services, the initial costs required to get started with Hosted Exchange are minimal. You do not need to buy server hardware or software, and you do not have to dedicate specialist IT personnel to keeping your email servers running, as all the maintenance tasks can be done by non-specialist staff using a web browser.

The monthly fee for using Hosted Exchange starts at just £6 for each mailbox, making your on-going costs predictable and easy to budget. If your business grows or a restructures, our solution can grow or shrink to meet your changed needs.

Another big benefit of Hosted Exchange is that it is hosted on our “bullet-proof” cloud infrastructure, so your business no longer has to worry about performance issues and the possibility of losing important emails if a server fails.

These can be major headaches for businesses that run their email on internal systems, particularly if they operate in regulated industries with compliance requirements.

We backup your email data continuously throughout the day, and then replicate it to our alternate UK data centre to ensure that your email data can never be lost.

So if you are worried about the performance or reliability of your current email system or the costs just keep spiralling out of control, come talk to Cloud2Me about our business-class Hosted Email solution.

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