Thousands of professional services firms in the UK rely on the Virtual Cabinet document management system. By hosting the platform in the cloud, users gain additional benefits like frictionless collaboration and cost savings, anywhere and on any device, explains Helen Brooks, Head of Commercial at Cloud2Me.
Against a rising tide of admin, filing and client correspondence, Virtual Cabinet helps businesses, and especially accountants, to keep their head above water. Built to support everyday tasks, this paperless safe space simplifies and automates workflows, allowing accountants to store, find and send emails, digital documents and sensitive data with ease.
Virtual Cabinet is a traditional desktop application, running in Windows and requiring a Windows file server. But, with the growing need for flexibility and secure remote access, Virtual Cabinet can also be hosted in
the cloud. Much more than a repository, the Virtual Cabinet document management system will actively increase productivity and aid the distribution of data, resulting in cost savings and a robust return on
investment.
Why host Virtual Cabinet document management in the cloud?
The benefits of cloud-hosted Virtual Cabinet include those expected of a hosted desktop, such as remote access from any online device, better uptime and performance, and offloaded IT maintenance. Virtual Cabinet integrates with critical business applications including Microsoft Office and email, and offers secure data backups and scalability as teams grow.
The flexibility of cloud access is a business asset too, as accountants can conduct document approval on Virtual Cabinet with clients in their offices on a tablet or laptop, working through the authorisation and
e- signing process in real time, in person. This powerful document management system is also valued by a range of professional services providers such as insurance managers, insolvency practitioners, property agents and financial advisors.
Hosting Virtual Cabinet document management system in the cloud is increasingly popular with accountants not just for what it adds – but also what it takes away such as hardware costs and the frustrations of limited on-premises access. The result is welcome operational and capital savings, without any let-up in security compliance.
How Secure is the Virtual Cabinet portal on the cloud?
Virtual Cabinet document management adheres to the highest industry standards for security, using the same principles as government and financial institutions. Users gain extra protection with Two Factor Authentication (2FA) log in with any authenticator app. All data in transit – including outside of the network – is encrypted, as are documents at rest. The Virtual Cabinet portal is fully committed to all data protection regulatory requirements in the territories where it operates.
Get the most from Virtual Cabinet with a specialist host
At Cloud2Me, we have extensive experience at hosting the Virtual Cabinet portal on the cloud, amongst many accounting tools. Our services include all backups, updates, anti-virus and cyber protection, as well as rapid support if systems ever go down, while ensuring that Virtual Cabinet integrates with client systems too. All of our facilities adhere to ISO 27001 for data security and privacy compliance obligations, including GDPR.
Clients come to us for expertise when they are growing quickly or setting up remote teams. They may be struggling with ageing on-premises hardware, need to simplify their IT or simply want better support and
reliability. We make the transition to cloud seamless, with minimal disruption and friendly, ongoing support.
To speak to one of our experts about hosting your Virtual Cabinet
software, contact us today: Let’s talk.
Written by Jack Bedell-Pearce, Director at Cloud2Me
